Legal Assistant – Summer Student

Overview of the role

The Legal Assistant – Summer Student will work with a variety of team members throughout the office and primarily assists with the Administrative Services and Pre-Litigation Legal Assistant teams.

How you would contribute to our team

• Front of House duties including answering phone calls, and greeting clients and office visitors
• General maintenance and organization of client files including filing documents electronically, pulling/putting away files, preparing closed files for storage
• Scan paper documents in line with paperless client file process
• Work with Student-at-law on the flow of client files to manage deadlines for Statements of Claim
• Assist Legal Assistants in binder preparation for pleadings, undertakings, etc
• Assist in maintenance of overall facilities and technology
• Prepare and tear down meeting room set-ups for Questionings and client meetings

Other Duties

• Other additional administrative and office facilities duties as required

What We Are Looking For

Technical Competencies:

• Strong computer skills, including use of Microsoft Office
• Prior experience in Proclaim, Copitrak, or PC Law is an asset
• Excellent verbal/written communication skills, grammar and spelling

Behavioural Competencies:

• Must be aligned with the firm’s Core Purpose and Core Values
• Positive, cheerful and helpful attitude
• Fast learner
• Resourceful work ethic
• High attention to detail
• Ability to build strong relationships internally
• Strong organization and planning skill
• Works efficiently & with integrity under pressure
• Exceptional time management skills
• High level of professionalism, confidentiality and discretion
• Enthusiastic about the office culture
• Ability to thrive in a fast-paced work environment

Physical Competencies:

• This position requires sitting, standing and walking throughout the day including filing
• This position requires the use of a computer throughout the day

Minimum Education and/or Experience:

• Completion of 1 year of Legal Assistant Diploma/Certificate from a recognized institute (SAIT preferred) or equivalent
• High School Diploma
• Prior experience in a professional office environment

Assets:

• Commissioner for Oaths
• Prior experience in a professional office environment
• Verbal/written second language outside of English

Anything else you might need to know:

The chosen candidate may be asked to undergo a criminal record check and a basic security clearance.

Please note that a final step in our hiring process is for candidates to arrange personal reference calls with former managers and others we may choose.

We wish to thank all qualified applicants for their interest in joining our winning team however only successful candidates will be contacted. Apply online.